Job details |
||||||||||||||||||||||||||||||||||
|
Admin adjunct (six months maternity cover):Job description:Admin adjunct (six months maternity cover)Save jobContract type:CONTRACTOR income:Up to SGD3800 per month + Market Aligned Job location:SingaporeCONTRACTOR Consultant:Eileen Tham (R22107048) Job Listing reference:C8AZHN-F07F2DA2 Date Published:05 February 2024singaporesecretarial-business-support/general-administration2024-02-052 024-03-06financial-services SingaporeSG SGD380038003800MONTH Robert Walters https://www.robertwalters.com.sg https://www.robertwalters.com.sg/content/dam/robert-walters/global/images/l ogos/web-logos/square-logo.png true A commodity financial institution investment firm is actively seeking an Admin adjunct (six months maternity cover)) to join their investment management team in Singapore. This job is responsible for the overall support of the investment team for their Singapore office. About the Admin adjunct (six months maternity cover) function: You will be the admin reporting to the Executive Coordinator and Business Administration Support within the commercial team. Additionally, you will work hand-in-hand with the Office Manager (OM) in execution of the administrative tasks for Singapore office and as a back-up admin to the Vice President of APAC Commercial and Global Head of New Business in the absence of the EC. Key Job responsibilities: » Assist the Office Manager in the onboarding, transfer and offboarding of staff. This includes but not limited to assisting in the application of staff access card, T&E, corporate credit cards, mobile phone renewal process, etc. » Print and bind the new hire welcome kit » Book all meeting rooms for sales trainings, town halls, TeamTalk and Lunch and Lgain activities » Manage calendar invites and track RSVP » Prepare stationery items and print training materials, if any for in-house training » Order food and beverages, and prepare attendance list » Book and set up all virtual meetings, video conference service and coordinate with AV and Information technology team » Provide everyday administrative support to the office » Facilitate the coordination of office/department moves » Replenish and procure the stationery stock items including feeding the copier paper and toner, when required » Arrange local and overseas courier service with service providers including sorting of incoming mails » Facilitate events and team or company activities, as required » Arrange card access for visitors » Provide backup cover for EC/OM in absence » Book travel arrangements » Schedule meeting appointments in different time zones » Run Starhub reports and download monthly bills for staff » Assist OM in taking inventory Information technology equipment and accessories » Process invoices in Ariba and submit the T&E reports for all LTs » Coordinate technology for the office and/or area assigned, including regular inventory management reviews, yearly end of life laptop replacements and arranging disposal of technology to discontinue financial charges To succeed in this Admin adjunct (six months maternity cover) function, you must be highly organised, able to provide support to the investment teams in a fast-paced environment and be meticulous with an eye for detail with proven practice. Key Requirements: » Diploma holder with preferably three to five years of administration practice » Strong English communication expertise, both written and verbal » Intermediate to expert-level expertise in Microsoft Office, specifically Outlook, PowerPoint, Word, Excel and good expertise of technologies like Zoom, WebEx, Salesforce, Concur, Workday, Ariba, etc. » Event or conference organisation practice is an asset » Provide support on ad hoc assignments or new projects assigned by EC » Contracts archiving - ensure all contracts are counter-signed and archived into team's shared drive for future references. Prepare and arrange for courier services to send contracts to US office for counter signature and original contracts to be returned to clients » Accounts validation - on ad hoc and need-be basis, help to validate a list of clients and segregate the new logo and existing clients » General queries from sales - help answer general queries from sales team relating to account check and company background This is an excellent opportunity for the prosperous candidate to be part of a well-established investment firm in central Singapore office. This organisation offers a great work environment, benefits and growth and if you are driven, determined and want to take the next step in your career, this is the function for you. Excellent opportunities await the right person in this exciting Admin adjunct (six months maternity cover) position. Apply now to lgain more. Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R22107048 Eileen Tham Get in touchEileen Tham (R22107048)+65 6228 0280 E-Mail: eileen.tham@robertwalters.com.sg 1718276 1718276 1718276 » Share » » » » E-Mail: 1718276 1718276 1718276 Back
Skills:
|
||||||||||||||||||||||||||||||||||
|